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Montpellier, March 5 - 7, 1996
1. OPENING AND ORGANIZATION
The meeting was held in the
conference room of the newly renovated premises of the Pilot Regional Centre
(PRC) in the Lavalette building of the French Institute of Scientific Research
for Development in Co-operation (ORSTOM). Mr Marc Morell, coordinator of
MED-HYCOS PRC, and chief of the Operational Hydrology Unit of ORSTOM, welcomed
the participants (see list in Annex 1).
Mr Naginder S. Sehmi, representative of the World Meteorological Organization
(WMO) and Mr Geoffrey Matthews, representative of the World Bank, thanked
the government of France and ORSTOM for hosting the PRC and for providing
excellent, well equipped office space and a scientific and technical team.
Of the Initial Coordinating Team, the representative of Tunisia was unable
to participate. The meeting welcomed Mr S. Kessler, Director of the Hydrology
Service, Israel, to the team. Mr Jean-Marie Fritsch (ORSTOM) was appointed
chairperson and Mrs Liliana Fugaciu (Romania) was appointed as co-chairperson.
The meeting agreed :
The amended agenda is given
in Annex 2. Mr D. Dimitrov (Bulgaria),
Mr P. Kerhervé (WMO) and Mr G. Matthews agreed to be the rapporteurs.
to combine items 7 (institutional
arrangements: the Regional Cooperation Group) and 8 (support to the PRC
running cost) of the tentative agenda into a new item 7 (institutional
arrangements and support to PRC), and
to include in the agenda "Public
relations and publicity" under the new item 8 (fund mobilization).
2. PRESENTATION OF AND VISIT
TO THE PRC FACILITIES
The meeting noted that ORSTOM
had rented in June 1995, 277 m² of office accommodation in the Lavalette
building near the Montpellier ORSTOM Centre, and rehabilitated it at a
cost of about 600 000 FF. (US$ 120 000). An area of about 100 m² is
assigned to PRC. The Centre is equipped with a Sun work station connected
to a powerful PC computer and with a METEOSAT Data Receiving Station (MDRS).
Additional hardware and software (Oracle and DOS) would be installed shortly.
The estimated cost of furniture and equipments is 190 000 FF (US$ 38 000).
Staff currently working with the PRC coordinator (Mr Morell) are : Jacques
Colombani (Hydrologist-Management), Patrick Raous (Hydrologist-regional
data base), Pierre Marchand (Electronician-equipment and implementation),
J.Philippe Chazarin (Data processing), Bernard Thébé (Hydrologist-training)
and one administrative secretary.
3. REPORT ON PRC ACTIVITIES
3.1. The meeting considered
the report of activity prepared by the PRC for the period May 1995 to February
1996. The meeting noted that in less than a year the PRC has been able
to establish itself and undertake a number of constructive activities including
preparation of technical specification of DCPs, mobilization of funds,
preliminary design of the regional data base and of the MED-HYCOS server,
and participation in relevant conferences to promote MED-HYCOS. With a
better definition of the role of the PRC and the detailed implementation
programme which was finalized by the meeting, the PRC would be in a good
position to lead MED-HYCOS from the conceptual and design phase to the
3.2. The meeting had
request the PRC to prepare a shorter version of its report of activity
and circulate it to all participating countries (Annex
4. PROCUREMENT OF DATA COLLECTION
The meeting noted that WMO had
placed an order in February 1996 for the purchase of 20 METEOSAT-based
DCPs from CEIS-TM, Toulouse, France, which was selected from five bidders,
because its offer conformed best with the tender specifications and price.
The equipment was expected to be delivered in June 1996 to the PRC where
it would be controlled before dispatch to the countries.
5. PROJECT DOCUMENT
5.1. The meeting noted
that WMO had finalized the text of the draft project document in the UNDP
format, and that it was being sent to the participating countries, which
are eligible for receiving technical assistance, through the national UNDP
offices with copies to all focal points and participants of the MED-HYCOS
Scientific and Technical Meeting of May 1995; and through the WMO Permanent
Representatives in the other countries. The document would be finalized
on the basis of the comments received from the countries and from the meeting
5.2. The meeting noted
that the document covered the basins of the Mediterranean and the Black
Seas, and provided an umbrella for mobilizing resources from other support
agencies and countries. It expressed its appreciation to the World Bank
for providing an initial cash contribution of US$ 1.7 million which had
enabled WMO to launch the project operations without much undue delays.
The meeting also recognized that the funds so far granted by the World
Bank were earmarked for activities in the Mediterranean Sea basin. The
implementation of the project would be extended to the Black Sea as new
funds became available. WMO was requested to expedite the signing of the
6. FUTURE ACTIVITIES
The main purposes of the meeting
was to guide the PRC to implement its programme for the implementation
of Phase I of the MED-HYCOS project. The programme of main activities as
developed by the meeting is given in Annex 5.
6.1. Installation of the DCPs
6.1.1. The meeting agreed that
the designation of the sites to be equipped with the MED-HYCOS DCPs was
the responsibility of the countries. The meeting also agreed that the criteria
established in May 1995 for the selection of these sites should be used
and that the first 20 DCPs should be located to allow easy access for maintenance,
operation and training purposes.
6.1.2 The meeting agreed
that, since the funds available were limited, it was more urgent to expand
the network than to equip the DCPs with additional sensors, especially
for water quality variables. Some participants emphasized the fact that
EU might be interested to support the water quality component.
6.1.3. Considering the list
of countries eligible to receive DCPs, the meeting noted that Egypt, which
already had a number of DCPs installed on the Nile river, might not request
additional ones from the MED-HYCOS project. Therefore, Egypt as well as
the other non-eligible countries in the Mediterranean basin should be requested
to propose two or more existing stations equipped with DCP to form part
of the MED-HYCOS initial regional network.
6.1.4. In line with the recommendations
in the report of May 1995, the meeting emphasized that, after the delivery
of the DCPs, each country would be the owner of the equipment received
and will therefore be responsible for its operation and maintenance. WMO
will arrange for import tax exemption, if required.
6.1.5. The meeting agreed
that it would be necessary to install, for a limited period of time, one
DCP at the PRC for testing, software development and training purposes.
6.1.6. The meeting agreed
that a small group of 4 to 5 technicians should be trained by the manufacturer
as soon as possible and before the delivery of the DCPs to the countries.
These technicians should be able to assist, as necessary, the countries
for the installation of the DCPs and to further train local personnel in
operation and maintenance. The meeting especially urged Spain and Italy
to second technicians to the PRC for that purpose.
6.2. Regional data base
6.2.1. After a general exchange
of view on the issue of setting up a regional data base, the meeting established
a working group to look at it in detail. The working group prepared an
outline of the report which is given in Annex
4. The meeting requested the PRC to develop a short report based
on this outline clearly stating the purpose and objectives of the regional
data base, and then to circulate it to all participating countries seeking
their comments on and agreement to the structure and operation of the regional
Data dissemination and exchange
6.2.2. Mr P. Kerhervé,
from the World Weather Watch (WWW) at WMO Secretariat, briefed the meeting
on the existing segments of the Global Telecommunication System (GTS) of
WMO in the Mediterranean and Black Sea regions, which MED-HYCOS might use
for data collection and exchange. The meeting considered different fluxes
of information within the MED-HYCOS project, mainly:
6.2.3. The meeting recognized
that the issue of data exchange and dissemination was extremely important.
The possibility for all participating countries to receive data from the
MED-HYCOS network of DCPs within the same time frame, was seen as a key
activity which will sustain the project by generating a sense of real working
Transmission of raw DCP data
from the METEOSAT operator to the MED-HYCOS national centre of the countries
in which the DCP(s) are installed;
Exchange of validated observational
data between the MED-HYCOS centres concerned (Regional Pilot Centre and
Exchange of processed data between
the MED-HYCOS centres;
Exchange of information between
the MED-HYCOS centres and other centres involved in other programmes. The
exchange of environmental data should be envisaged (particularly pollution
measurements, selection of WMO's WWW meteorological sets available on the
GTS, etc.). This exchange will include the exchange of data between the
database management centres (such as the GRDC, Burlington centre and the
FRIEND programme bases) and the PRC.
6.2.4. The meeting agreed
that the immediate action required is to define and start implementing
the most cost-effective integrated telecommunication systems required to
satisfy the need of MED-HYCOS to exchange data. Therefore, it recommended
that WMO and the PRC should study the possible use of the GTS, in particular
taking into account the possibilities of the national agencies in MED-HYCOS
in participating to have access to the GTS.
6.2.5. The meeting also agreed
that all MED-HYCOS partners should have access to Internet (E-mail, FTP)
but it should not be used for exchange of data in real-time.
6.2.6. Finally, the meeting
agreed on a serie of actions which are listed under Objective 3 of the
implementation programme (Annex 5).
6.3. Improvement of national
hydrological services and networks
The meeting recognized that
the installation of DCPs was a means of introducing new technologies and
promoting exchange and dissemination of data and information; but the main
objective of MED/HYCOS was to assist the national hydrological agencies
so that they could improve their services to the uses of water data and
information and thus contribute to the socio-economic development as well
as safeguard the environment. Of particular importance is the participation
of the hydrologists in the decision-making process of technical and policy
aspects of water resources development and management. Immediate Objective
4 (Improvement of national services and networks notably through
provision of new equipment and development of related training programmes)
in the project document was intended to assess the status and needs of
the hydrological agencies, in particular for monitoring the quality of
surface water and groundwater sources, and to mobilize external funds,
if required. A good quality national data base, which is continuously updated,
would enable the hydrological agencies to assess the state of the national
water resources at frequent intervals, and share its data and products
within the sub-region and the region as a whole.
7. INSTITUTIONAL ARRANGEMENTS
AND SUPPORT TO PRC
In the context of the institutional
arrangements for operation and management of MED-HYCOS described in the
project document, the meeting recalled that the PRC, the under supervision
of the Regional Cooperating Group (RCG), was responsible for implementing
the activities of MED-HYCOS. In preparing the programme and implementation
schedules, the PRC will be assisted by the RCG or a small group of experts,
which it might decide to set up, and by WMO. However, the PRC had the duty
of ensuring that the programme was carried out. For this purpose, it was
asked to step up its communication links with officially designated focal
points and to guide them when needed, for example, in selecting sites for
DCPs. It should actively seek cooperation of experts from participating
counties, who could be seconded to the PRC, or used as consultants for
specific tasks. Therefore the PRC should identify items of the programme
which could be undertaken by participating countries either in the spirit
of regional cooperation or as a sub-contract, and advertise accordingly.
The meeting noted that the annual recurrent operating cost of the PRC should
be shared by the project through an agreement with WMO, the Executing Agency.
8. MOBILIZATION OF FUNDS
8.1. The representative
of the World Bank informed the meeting that the contribution of the Bank
to MED-HYCOS could not be more than 15% of the total budget of the project.
It was therefore necessary to mobilize funds from other sources and also
to determine government contributions. For example, the additional cost
of upgrading an observing station for inclusion in MED-HYCOS and the salaries
of personnel who might be working at the national level for the project
should be included as contribution to the project.
8.2. The meeting agreed
that the existing or planned national and international projects which
might be related to MED-HYCOS should be well coordinated with MED-HYCOS,
in order to avoid duplication and to promote cooperation. For example,
links should be established with the project on setting up a trilateral
data base in the Middle East sub-region and with FRIEND-AMHY.
8.3. Mr Alessi (Italy)
informed the meeting that he had discussions with DG1 of the European Union
and that EU (Department for Mediterrean) was interested in MED-HYCOS. It
would like to receive from WMO a brief description of the project (see
9.2), as soon as possible, and also an expression of support to it from
the participation countries. Support from the EU countries would be particularly
valuable. The meeting also requested all countries to endeavour to seek
from their own governments cash support for the project.
8.4. The meeting agreed
that public relations and publicity would be extremely important not only
for seeking funds from external and national sources for the efficient
and effective functioning of national hydrological services and MED-HYCOS,
but also for establishing links with the user community. The PRC was requested
to develop a programme for this purpose. In this connection several suggestions
A thin brochure for reproduction
Newsletter and dissemination
of informations about the project on Internet W3
Dissemination of processed data
in pictorial/graphical form in hard copy and through Internet,
Logo and short text to be disseminated
to countries for translation to national language and reproduction,
Good well-targeted mailing list.
9. ANY OTHER BUSINESS
9.1. The meeting reviewed
the implementation programme drafted by Mr G. Matthews on the basis of
the views expressed by the participants. It was agreed that this programme,
which will serve as guidance to the PRC for the implementation of the project,
should normally follow the five objectives of the Project Document. The
programme approved by the meeting is attached as Annex
5 to the report.
9.2. The meeting also
reviewed and contributed to a draft version of the project profile to be
sent to EU in Brussels and requested WMO to send it as soon as possible.
The version sent to Brussels is attached as Annex
6 to this report.
10. APPROVAL OF THE REPORT OF
The participants considered
and adopted the draft final report of the meeting with its annexes during
the last session. The meeting requested the Secretariat to undertake all
editorial changes deemed necessary to finalize the report and to circulate
it to all members of the Initial Coordinating Group and to all the participating
11. CLOSURE OF THE MEETING
11.1. In their closing
addresses, both the representative of the World Bank, Mr G. Matthews and
the representative of the WMO Secretariat, Mr N. Sehmi, thanked the PRC
for its warm hospitality and the excellent facilities provided. Mr Marc
Morell, PRC coordinator joined his voice to that of Mr Matthews and Sehmi
to thank all the participants for their strong support and active involvement
11.2.The meeting was
closed on Thursday 7 March at 17.00 hours.
Participants MED-HYCOS - 5-6-7 March 1996
Department for National
the Council of Ministers
|(39 6) 4959176
(39 6) 4440701
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34032 Montpellier cedex
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of Meteorology and Hydrology
1784 Sofia, Bulgarie
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(359 2) 722363
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(359 2) 884494
Department for National
the Council Minister
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||911 Avenue Agropolis
34032 Montpellier cedex
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||Head of Informatic
Systems Designing Team
of Meteorology and Hydrology
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||(40 1) 3129843
18 Avenue Edouard Belin
31055 Toulouse cedex
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Ecole des Mines
|35 Rue St Honoré
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de la Veille Météorologique Mondiale
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Case Postale 2300
1211 Genève 2
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||(41 22) 7342326
Service of Israel
P.O. Box 6381, Romena II
|(972 2) 381101
||(972 2) 388704
Principal des Ressources en Eau
||1818 H Street
Washington DC 20433
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||(1 202) 4771981
|3 Bis Quai Chauveau
69336 Lyon cedex 09
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||Head Water Production
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34032 Montpellier cedex
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||1818 H Street
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||911 Avenue Agropolis
34032 Montpellier cedex
|(33) 04 67615
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||275 Rue Léon
Blum, BP 9531, 34045 Montpellier cedex 01, France
||(33) 04 67136000
||(33) 04 67136110
de l'Hydrologie et des Ressources en Eau
|41 Avenue Giuseppe
Case Postale 2300
1211 Genève 2
|(41 22) 7308339
||(41 22) 7348250
||Chief of Hydraulic
Obras Publicas, Transportes y Medio Ambiente
|(34 1) 5977617
||(34 1) 5978551
e Mareografico Nationale
|(39 85) 63933
||(39 85) 691700
||41 Avenue Giuseppe
Case Postale 2300
1211 Genève 2, Suisse
|(41 22) 7308358
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Chef de Projet
||Domaine de Lavalette
859 Rue J.F. Breton
34390 Montpellier cedex
|(33) 04 67610400
||(33) 04 67522829
1. Opening and organization
First Meeting of the MED-HYCOS Interim Coordinating Group
(Montpellier, Pilot Regional Centre (PRC), 5 to 7 March 1995)
2. Presentation of and visit
to the PRC facilities
Welcome of participants by WMO
Appointment of the chairperson
Approval of the Agenda
Designation of rapporteurs
3. General presentation and
discussion of the activities undertaken since May 1995 by the PRC
4. Information on procurement
of equipment by WMO
5. Consideration of the project
document prepared by WMO
6. Future activities
7. Institutional arrangements
and support to PRC
6.1 Installation of the DCP
Selection of the stations to
be equipped with DCPs
Installation of the DCPs in
Training (needs and organization)
6.2 The regional data base
Design and operation of the
regional data base
Design and operation of MED-HYCOS
data dissemination and exchange systems, including the use of WMO's GTS
and the Internet network
Training (needs and organization)
6.3 Improvement of national
hydrological services and networks
8. Funds mobilization
9. Any other business
Public Relations and Publicity
Parallel meetings working group
on regional data base and drafting committee
10. Approval of the report of
Consideration of the draft implementation
Consideration of the draft project
11. Closure of the meeting
Report of activities of Pilot Regional Centre
The May 1995 Montpellier meeting
endorsed the Implementation Plan and established a MED-HYCOS Pilot Regional
Centre (PRC) to, notably, assure the co-ordination of the implementation
of the project and serve as a focal point of a regional network grouping
of all the participating countries. The same meeting also established an
initial co-ordinating team to prepare for the operational startup phase
and to participate in the definition of objectives for the PRC. Participation
of countries in the initial coordination team is based on the specific
contributions made in certain fields where they have an acknowledged amount
of experience and competence. This team is composed of :
The PRC and possibly other additional
structures (Sub-regional Centres) which might be set up, as necessary,
during the project implementation, will be responsible, together with the
national agencies of the participating countries, for the implementation
of the strategy adopted by the Regional Cooperation Group.
Representatives of the following
countries : Bulgaria, France, Italy, Malta, Romania, Spain, and Tunisia;
Representatives of the organizations
: WMO, FRIEND-AMHYand MEDIAS France;
Institution hosting the Pilot
Regional Centre : ORSTOM
The strategy for the MED-HYCOS
is to create an open Regional Centre, for coordinating and facilitating
the operation of a network supported by the countries to be progressively
set up. Innovative technology will be used to develop information and data
exchange within the region.
In the first two-year stage
(up to June 1996), it is envisaged that about 150 DCP stations in 28 participating
countries would be identified and 20 of them instrumented in the Mediterranean
Sea basin and in the Black Sea basin.
Locations for key stations
mainly among those existing, will be identified jointly by the PRC and
WMO, in agreement with the participating countries. Where required, a full
range of instruments will be provided. The existing stations might need
to be upgraded to meet the MED-HYCOS standards, especially to measure a
core set of variables agreed upon by the participating countries. The data
will be measured and recorded automatically to the extent possible. The
collected data will be transmitted using Data Collection Platforms (DCPs)
over the Data Collection System (DCS) of the geostationary meteorological
satellite METEOSAT, as part of WMO's programmes. The use of the METEOSAT
DCS will allow each of the participating countries and territories and
the Regional Centre to receive, in "real or near real-time", data collected
by the DCPs of the monitoring network, through ground-based METEOSAT Data
Receiving Stations (MDRSs) and/or through the Global Telecommunication
System (GTS) operated by WMO. These techniques, based on "intelligent"
sensors and satellite data transmission, will avoid many of the current
problems of data collection by minimizing human errors and operation and
The participating countries
have agreed that the startup phase be undertaken by a Pilot Regional Centre
(PRC) operating under the auspices of WMO. For obvious reasons of economy
of means and the need for the project to be implemented as quickly as possible,
the PRC has been installed in one of the region's existing establishments
(ORSTOM Centre in Montpellier, France), which has human and technical means
that correspond to the project objectives. Later, the participating countries
will agree to the operational structures needed (Regional, Sub-regional
Centres, etc.) and the location of these structures.
The primary role of the PRC
will be liaison, co-ordination and initiation of project implementation
activities. The PRC is intended to serve as a focal point of a regional
network grouping of all participating countries. Therefore, in association
with all the programme partners, the PRC will notably :
WMO will provide technical and
scientific support to the PRC and will supervise the implementation of
the project. WMO will also facilitate access to the METEOSAT DCS and to
existing segments of the GTS for data transmission, exchange and dissemination.
assist the RCG in the strategic,
technical and operational conduct of the project;
assist the national bodies in
their technical tasks and training activities;
hold regular meetings of hydrologists
and water resources specialists to enhance collaboration between them.
Chronology of activities May
1995 - February 1996
During the first 10th months,
the main events were :
19 May 1995 : resolution for
the setting up of the Pilot Regional Centre
25 May 1995 : visit to an exhibition
of hydrometeorological equipment in Geneva
31 May - 1 June 1995 : attending
the EURISY colloquium in Madrid
19 May - 15 June 1995 : in collaboration
with the Initial co-ordinating team, definition of the technical specifications
of the data collecting platforms to be used in MED-HYCOS networking
10 July : presentation of the
programme MED-HYCOS to the representatives of the scientific organisations
15 July - 5 September 1995 :
preparation and transmission of a request of funding to the European Community,
in collaboration with Italy and Romania
15 September 1995 : decision
for the procurement of computers of the regional data bank
1 June - 28 September 1995 :
repair and modification of office rooms for the Pilot Regional Centre
1 June 1995 - 31 January 1996
: reception of proposals of the countries for the sites of future data
1 October 1995 : installation
of the Pilot Regional Centre in Lavalette offices (Montpellier)
26 October : meeting of the
French partners of MED-HYCOS
October : implementation W3
Med-Hycos site on Internet
November and December 1995 :
in collaboration with WMO, selection of the equipment for the Data collecting
platform and preparation of the project document for 1st phase
December 1995 : procurement
of computers for the Pilot Regional Centre
January 1996 : approval of WMO
for the selection of equipment for the Data collecting platforms and preparation
of the order, first discussion about the choice of the first twenty sites
Details about the activities
of the PRC
Visit to an exhibition of
hydrometeorological equipment in Geneva :
In this exhibition, the
main manufacturers of hydrometeorological equipment were present. This
was an opportunity to be informed of the latest equipment in the market.
EURISY colloquium in Madrid
The topic of the colloquium
was the remote sensing methodologies used in Mediterranean area. It was
an opportunity for presenting MED-HYCOS to the participants.
Definition of the technical
specifications of the Data collecting platforms
A detailed list of technical
specifications, to be used for the preparation of the tender made by WMO
and published in August 1995, has been established in agreement with WMO
and the members of the Initial co-ordinating team. These specifications
have been established to comply with the probable using conditions to obtain
a safe and convivial use.
Preparation and submission
of a request for a funding of the European commission
Following the EURISY colloquium,
a request for funding was prepared by a limited group because of a lack
of time (deadline was 15 September). The group was made up of Pilot Regional
Centre, Italy (DSNT),Romania (INHM) and France (ORSTOM).
This request was not successful
because it didn't fit well enough with the subject proposed by the European
Commission. We were said that a new request could be more successful in
1996 in a new proposition of the Commission.
Regional data bank
The draft project of the
regional data base system has been prepared during September 1995.
Office and laboratory
spaces provided by ORSTOM to the Pilot Regional Centre
From June 1995 ORSTOM begin
to repair and to transform a space to be used by the Pilot Regional Centre
in Montpellier. Furniture was also bought. Installation of the Centre was
effective from the 1 of October. A meeting of the French partners of MED-HYCOS
was organised in that place on 26 of October.
Selection of equipment
for the data collecting platforms
In October and November
1995, WMO made a comparative examination of the five bids received for
the tender published in August. That tender have been transmitted to the
manufacturers able to procure the whole integrated equipment and granted
of an agreement of EUMETSAT organisation for the use of the METEOSAT satellite.
A systematic comparison of the five answers against the list of specifications
of the tender was made to check the conformity of the equipment, following
WMO has chosen the better offer, considering the level of conformity of
the device and the price. WMO has sent an order to the selected manufacturer
(CEIS-TM, Toulouse) at the beginning of February 1996 for 20 data collection
platforms and additional and spare parts. There is a five months delay
for the delivery. It remains to chose the sites where to install these
DCP. Most of the countries of the Regional Co-operation Group partners
of MED-HYCOS have proposed a list of stations where they envisage to set
a DCP. The choice will be made among these sites.
Preparation of a project
WMO has prepared between
November 1995 and January 1996 a draft of a first project document related
to the use of the funding of World Bank (1 700 000 US $). That document
was submitted to the Pilot Regional Centre for advising.
Procurement of computers
In December ORSTOM has bought
computers for the setting up of the regional data bank in the Pilot Regional
Centre, particularly a computer SUN and another powerful micro-computer.
Furthermore a project for the installation of an optical cable is being
evaluated, through which data will be transmitted by RENATER system toward
Experimentation of transmission
of data through METEOSAT satellite has been made on the site of the Pilot
In short, the Med-Hycos
activities in 1996 will be improved with the support of the Initial Coordinating
Group and of the countries. The activities planed in 1996 are :
final selection of the sites
of MED-HYCOS stations,
reception, control and shipping
of the first DCP,
support and assistance in the
countries for the installation and the implementation of the DCP's,
organize training activities
for DCP's,managing and maintenance
implementation of the METEOSAT
reception station in the PRC
building of the regional data
study of the possible exchange
inventory of the participation
proposed by the different partners : countries and organisations,
prepare national and regional
agreements for the implementation of MED - HYCOS
seeking external funds
Functioning of the PRC
The project document forecasts
than the host country for the PRC will provide : office space and part
of the furniture for the PRC, a scientific and technical team and its salaries,
part of the recurrent costs limited to electricity, phone, water, security
system of the office space. Other costs will be supported partly by the
project partly by the participating countries.
The activities of the Pilot
Regional Centre started after the scientific and technical meeting in May
For equiping the PRC office,
some furnitures have been bought by Orstom.
For improving regional data
base, a Sun work station and a PC computer have been bought by ORSTOM.
Additional software (Oracle license and Dos software) and hardware (printers,
modems, etc.) would be bought in 1996.
The global cost of these
equipments is about 190 000 F.
The activities of the Pilot
Regional Centre take place in the Lavalette building rent by ORSTOM since
June 1995. The space assigned to the RPC is available, in fact, since October
1995. Among the 277 m² rent by ORSTOM, about 100 m² are attributed
to the RCP activities. The part of the rent price for PRC would be about
60 000 FF for one year.
NB : The expense engaged
by ORSTOM for the rehabilitation of the building were about 600 000 FF
ORSTOM staff in the Pilot
Marc Morell, Research engineer,
in charge of the Hydrology Laboratory and of the Operational Hydrological
Unit of ORSTOM, is the co-ordinator of MED-HYCOS programme. Jacques Colombani,
Director of Research, in charge of the managing.
Patrick Raous, Research
engineer in charge of the Software Unit of the Hydrology Laboratory and
of Operationnal Hydrology Unit will participate for a part of his time
to the designing of the Regional Data Base. A data processing engineer
will work for the implementation of the Regional Data Base in next May.
Pierre Marchand, engineer
in electronic, in charge of the technology team of the Operational Hydrology
Unit, with the temporary help of Philippe Chazarin, data processing technician,
has contributed to the definition of the specifications of the PCD and
will contribute to the future implementation of the programme.
Head of Operational Hydrology training unit in the ORSTOM Hydrology Laboratory,
will be in charge of training courses organization.
Based on the daily rate
of the ORSTOM staff cost (senior : 3 100 F, junior : 2 600 F, technician
: 2 000 F), the cost of the RPC staff is as follows.
Evaluation of the ORSTOM
staff costs for year 1996
||1 412 000
|IR : Research
||IE : Engineer
|DR : Research Director
|TR : Technician
||SAR : Administrative Secretary
The annual recurrent costs
are composed of the cost of the basic functioning and of the cost of travels
The annual expenses for
basic functioning are :
||maintenance of the devices
||20 000 FF
||electronic network and software
||60 000 FF
||reports publication and
||10 000 FF
The annual cost of the functioning
will be 90 000 FF, no including specific activities.
OUTLINE OF A REPORT ON SETTING UP A REGIONAL DATA BASE
The main purpose of regional
data base implementation is to offer to scientific and water management
communities validated and updated data and information about data availability
To offer to the regional and
the international community hydrological information; regional mapping
with Friend-Amhy program; improvement of hydrological methods.
To allow data exchanges with
other regional data bases and to develop links with other programmes.
To improve the evaluation of
hydroclimatological trends in order to improve water management in relation
to environmental changes.
The expected products of the
regional data base :
Validated data time series (hydrological,
meteorological, water quality, etc.),
Spatial integrated data, with
possibilities to interface with GIS and other tools,
Statistical estimates and evaluation
of trends and fluctuations,
Set of updated data for other
Descriptive information on hydrological
networks and DCP characteristics,
General information (publications,
projects, infrastructures and experts).
Structure and data content
The data base will contain :
The architecture must allow
extention of the data base to water quality and environmental parameters
for the future.
Permanent data :
identification of stations (location,
equipment, historical information, flow characteristics),
characteristics of the catchments
(maps, geomorphology, pedology, ecology, climatology, water and soil uses),
information on hydrological
services, bibliography, existing studies, list of experts.
Dynamic data :
daily data : rainfall, air (average,
maximum and minimum) and water temperature, discharges with elaborated
data quality code;
monthly maximum and minimum
instantaneous discharges (with date and time);
monthly maximum rainfall intensities
in several time steps (with date and time).
Required equipments and estimated
||PC 486, Pentium with software
(Microsoft Office, data base applications + Netscape + FTP) (countries)
with CD-Rom drive;
||software: Oracle (Unix)(PRC),
Netscape+FTP (PRC and countries).
||PC (3 000 $
X 2) :
||10 000 $
||5 000 $
||18 000 $
||39 000 $
||30 000 $
||20 000 $
||10 000 $
||60 000 $
||99 000 $
With the help of several computer
scientist specialists, the beta version of the data base will be set up
by the end of 1996.
Prospective for cooperative
The inter-country activities
will be improved with regional data base specially for :
Hydrometric network managers
: guidelines for management, equipments, software for elaborated data.
Scientists, water managers (intercomparison
of models, forecasting)
Research cooperation with Friend/Amhy
and other projects.
Cooperation developed with other
regions (Europa, Africa, ...) and other WHYCOS projects.
Implementation and training
This item will be developed
with the collaboration of WMO and must fit the needs of the different countries.
The main fields of possible needs :
Data base management;
Hardware and software installation;
Hardware and software maintenance;
From raw data to analysed data.
|The PRC will
ask the countries and WMO :
|How many times during
the programme ?
This programme has been established
by the first meeting of the Initial Cooperating Group (ICG)(March 1996)
to provide guidance to the Pilot Regional Centre (PRC) for the implementation
of the project in collaboration with the different partners, countries
and organizations. The structure of the programme follows the immediate
objectives as they are described in the project document.
MED - HYCOS IMPLEMENTATION PROGRAMME 1996 - 1997
|OBJECTIVE 1 : Installation
of a network of key stations of multi-sensor equipped DCP s for the collection
and transmission of several variables related to water resources monitoring.
|1.1 Procure DCPs
||WMO has ordered 20 DCPs.
Delivery in June 1996.
|1.2 Send a joint WMO/PRC
letter to each of the eligible World Bank member parties requesting that
they select two (2) DCP sites. These sites should not be in remote locations
but accessible for ease of operation and maintenance, training programs,
publicity campaigns and public relations activities. The letter will indicate
an estimate for the cost of installing a DCP. It will also include a request
for information required to prepare METEOSAT admission forms (to be sent
to EUMETSAT by the countries for the allocation of METEOSAT DCP channels
and time slots).
|1.3 Consult with these countries
to determine how many DCP s each will eventually receive from this first
procurement taking into consideration that some eligible WB member countries
already have DCP s at hydrologically important locations. The intention
is to create a network with at least two (2) DCPs per country within the
|1.4 Send a joint WMO/PRC
letter to each of the non eligible WB member countries requesting them
to designate at least two (2) or more existing stations equipped or which
will soon be equipped with DCPs. to be included in the MED-HYCOS network.
|1.5 Include in both letters
instructions about conforming with international and national telecommunications
legislation regarding permission for using the internationally agreed DCP
|1.6 Prepare a training programme.
Training will be required for the entire process from receiving and installation
to operation and maintenance. Ask the countries to select at least three
(3) professionals who speak English and/or French to be trained. The intention
is that these will train the technicians in their country in their own
|1.7 Inform countries that
in the event of equipment malfunction during the guarantee period the countries
will send the equipment to the PRC which will act as an interface between
the countries and the manufacturers. Repairs outside the guarantee period
may be effected by the countries with PRC assistance.
|1.8 Test all
equipment before it is shipped to the countries.
||PRC will test
|1.9 Encourage countries
to support participation to set up a core operational funding facility
which should be able to receive contributions from the project and from
||PRC to write
a letter to countries
|OBJECTIVE 2: Development
and implementation of the regional data base for water resources at the
|2.1 Prepare a short report
justifying the setting up of a regional data base covering using the outline
given in Annex 3.
|2.2 Prepare standard procedures
and practices for quality control of data, data processing and format,
for producing accurate data which are vital and in particular in shared
|2.3 Cooperate with other
regional data bases such as FRIEND-AMHY for sharing the data, and acquiring
relevant data which might be needed for National Hydrological Services,
and which might be used for enhancing regional hydrological and meteorological
and climate models.
|2.4 Seek support for expertise
from the other countries to develop the data base.
||PRC to announce
|OBJECTIVE 3: Implementation
of a regional computer network for the monitoring of the regional water
|3.1 Define the telecommunication
systems needed to meet the requirements for data flows (i) to (iv)(para.
6.2.2) together with each eligible World Bank party (by correspondence
and through consultant missions); at the same time compile information
on the present and possible connection of the MED-HYCOS centres to Internet
and the required assistance for such a connection;
||Jointly by PRC/WMO
|3.2 Ensure the procurement,
delivery and installation of the required set of telecommunication equipment;
|3.3 Take appropriate action
with the eligible World Bank parties and other parties concerned (e.g EUMETSAT
operating the METEOSAT satellites, GTS centres, etc.) for the required
prerequisite telecommunication arrangements (e.g. retransmissions of raw
DCP data on the GTS, use of the GTS to exchange data between the centres
under action 3.1 should permit to define by mid June 1996 the telecommunication
systems needed to meet the requirements for the transmission of the raw
DCP data from the METEOSAT operator to the MED-HYCOS national centre of
the countries in which the DCPs are installed, in real-time. The target
date for the implementation of these telecommunications is beginning of
1997. It is expected that the first MED-HYCOS DCPs will be installed before
the implementation of this real-time telecommunication systems. The meeting
agreed that those centres having access to Internet should retrieve the
relevant raw DCP data from the PRC Internet server before the implementation
of this real-time telecommunication systems.
|OBJECTIVE 4: Improvement
of national hydrological services and networks notably through the provision
of new equipment and development related training programmes.
|4.1 Make every effort to
market the contribution to the respective country sector development programmes.
(a) Approach the Ministers
of Finance and request that all future lending operations related to water
resource management include a standard component for improving, upgrading
and maintaining hydrological services (perhaps 5% of loan amount).
(b) Make a particular effort
during a natural disaster event to make their case for upgrading their
services to mitigate damage from future disasters.
(c) Make their governments
aware of their participation in the MED-HYCOS program, and assist the Minister
of Finance to prepare requests for funding from the EU, the EDB, the World
Bank and other regional lending agencies for maintaining their countries
standards and networks and contribution to regional development initiatives,
and in particular for the protection of the Mediterranean Sea.
(2) Letters by PRC to members
|4.2 Seek information from
the countries on the stations and requirements for rehabilitating the services
or upgrading selected stations, preferably in the form of a project brief
using the following headings :
Expected outputs and products,
Target beneficiaries at national,
regional and international levels,
Activities to be carried out
Financial resources required
Consummables and spare parts,
|Letter by PRC
|OBJECTIVE 5: Creation
of an information infrastructure to facilitate communication and cooperation
between the participating countries and other regional development initiatives.
|5.1 Set up a MED-HYCOS information
management office which will carry out the following activities :
compile an official MED-HYCOS
Information Infrastructure Directory containing the names of the participants
and all interested parties, including those working with regional development
initiatives such as the Blue Plan, the European MEDA program, regional
researchers, academia, NGOs, the media and the general public. The names
should be accompanied by telephone and fax numbers, and Email, World Wide
Web and postal addresses.
distribute this directory either
in paper, diskette, Email or World Wide Web.
disseminate information, queries
and requests to and from the participants and others, acting as a dispatcher.
continually update the directory
so that participants can modify their own information distribution lists
to suit, and become aware of new partners to MED-HYCOS.
|PRC to arrange
Mediterranean Hydrological Cycle Observing System
Consistent with Agenda 21 (UNCED,
1992), chapter 18 "Freshwater", and the report of the International Conference
on Water and the Environment (ICWE, Dublin 1992), the Mediterranean Conference
in Barcelona (November, 1995) identified water management as a vital issue,
which deserves special attention in the European MEDA action plan. In the
spirit of this pronouncement the countries of the Mediterranean rim have
taken the initiative to begin a collaborative program of regional assessment
and management of water resources, both quantity and quality. They have
been joined by countries of the Black Sea basin, which plays a major role
in terms of water exchange with and pollution fluxes to the Mediterranean
Sea. This regional collaboration became possible because of the World Hydrological
Cycle Observing System (WHYCOS) concept developed by the World Meteorological
Organization (WMO) and the World Bank.
The WHYCOS initiative provides
a scientific basis and a framework for cooperation in water resources monitoring,
assessment and integrated water resources development and management at
community, river basin, national, regional continental and global levels.
It will contribute to knowledge of hydrological processes in their interaction
with climate and the environment, and will encourage intersectoral sharing
of water resources data and information for development and natural capital
management. WHYCOS is being implemented through regional operational components
and the Mediterranean Hydrological Cycle Observing System (MED-HYCOS) is
one of them. Others under preparation include two systems covering the
Sub-Saharan Africa region, namely SADC-HYCOS and the West and Central Africa-HYCOS.
The EU is considering funding SADC-HYCOS, and the French Government and
other donors, have registered their interest in funding the West and Central
Rationale and objective
In the Mediterranean basin,
scarcity of freshwater, increasing incidents of floods, and deterioration
of quality of water are problems which require regionally agreed solutions.
In this context, the development objective of MED-HYCOS is to better integrate
water resources management decision making into Mediterranean socio-economic
development and environment protection activities, including MEDA, through
a multi-sectoral and multi-country approach. Representatives of twenty
countries of the Mediterranean and Black seas attending a meeting organized
jointly by the World Bank and WMO in Montpellier (France), in May 1995,
expressed the view that to reach this objective there was a need to, inter
alia : (i) modernise hydrometeorological monitoring region-wide and promote
exchanges between the agencies responsible for water resources; (ii) achieve
a better understanding of regional hydrometeorological phenomena and environmental
trends; and (iii) encourage free circulation of quantitative and qualitative
standardized and consistent data on water resources as well as environment.
This information flow and knowledge transfer initiative will allow the
optimal use at county level of the most recent advancement in regional
hydrology and is expected to create a development partnership culture between
the countries and between all communities within those same countries,
and to increase the efficiency and economy of the use of water.
The operative system will comprise
of a network of multi-sensor equipped Data Collection Platforms (DCPs)
located at strategic hydrological points in Mediterranean countries. The
data will be transmitted in real-time to national and sub-regional centres
through the METEOSAT Data Collection System (DCS) and other appropriate
existing segments of the Global Telecommunication System (GTS) of WMO.
Water resource managers, river basin authorities, regional and international
programmes and more generally all potential users and interested parties
will be able to link with the decentralized MED-HYCOS data base and information
system. The physical infrastructure being supplied by the MED-HYCOS project
will be owned by the respective national water resources agencies, which
in turn will be responsible for its operation and maintenance.
The institutional structure
of MED-HYCOS will be that of a virtual organization or partnership whose
operations will be guided by the common objective. Regional sub-centres
will be set up, as necessary, to provide technical assistance, training
facilities and data base nodes. Operations should be self financing via
the national governments. The partnership is voluntary and the hydrological
authorities will have sovereignty over all the data and information they
generate. Officially designated representatives of the participating countries
and funding agencies will form a Regional Cooperating Group (RCG) responsible
for defining the strategy, making technical choices and implementing the
project. In order to assure efficiency in the early phase of implementation
a transitory body, the Initial Cooperating Group (ICG) was established
by the May 1995 meeting with representatives of seven countries including
three EU members: France, Italy and Spain.
The partners include, the European
Union member countries: France, Greece, Italy, Spain and Portugal; non-member
countries: Albania, Algeria, Cyprus, Croatia, Egypt, Israel, Jordan, Macedonia,
Malta, Morocco, Slovenia, Tunisia and Turkey, and the Palestine authorities.
Black Sea riparian countries
such as Bulgaria, Romania and Ukraine have also requested to be included
in MED-HYCOS, and this logical extension to this neighbouring region has
been approved in the Montpellier meeting (May 1995).
Results so far
The French Government has provided
the project with a Pilot Regional Centre (PRC) with 100m² of office
space at the French Research Institute for Development in Co-operation
(ORSTOM) Centre, in Montpellier. The PRC is fully equipped with computer
systems, office furniture and METEOSAT Data Receiving Station (MDRS). A
fibre optic link to a main Internet server is expected to be installed
within the next month. The staff, seconded from ORSTOM, are qualified personnel.
This contribution to MED-HYCOS is estimated at US$ 1,048,000.
With the assistance of the
World Bank and WMO, the country representatives have drawn up a project
document and elaborated an implementation program. The World Bank has provided
grant funding totalling US$ 1,700,000 divided in three tranches of $ 500,000,
$ 700,000 and $ 500,000. To date the first two tranches have been transferred
to the project. The release of the third tranche is subject to the commitment
of additional funds from other sources.
Pledges from other EU member
countries and benefiting governments is estimated at US$ 3,500,000. WMO
is contributing the equivalent of US$ 2,381,000 in kind, including administration,
expertise and arranging for the free use of the Global Telecommunication
System (GTS) including METEOSAT DCS.
Based on indications received
from the participating countries, WMO has developed standard technical
specifications for DCPs and procured twenty of them at a total cost of
US$ 500 000 for installation in the non EU countries, which are eligible
for World Bank support. The EU member countries will procure their own
DCPs and designate parts of their existing water resources monitoring networks
to MED-HYCOS. Funds have also been disbursed to cover the expenses of three
meetings held in 1994 (concept paper), 1995 (approval of the implementation
plan), and 1996 (first ICG meeting).
What remains to be done
During the next few months the
following tasks will be undertaken :
To allow each of the interested
countries to fully participate in and benefit from this regional cooperation
initiative, support to some of the national water resources agencies has
to be a part of the project, notably in terms of rehabilitation/upgrading
of selected observing stations, data base and data processing systems.
This objective requires additional funding which could be targeted to these
countries and/or groups of countries to support specific needs which are
currently being identified by the countries as part of the activities of
the MED-HYCOS programme.
Site selection for the DCPs;
Testing and installing the DCPs;
Training for installation, operation
Telecommunication training for
the use of the Global Telecommunication System (GTS), the Internet and
the World Wide Web;
The procurement and installation
of data receiving equipment;
The development of the Regional
Data Base with the PRC as central facilitating structure; and
The creation of an interactive
regional information infrastructure to enable MED-HYCOS to integrate into
regional development activities.
(a) Short Term
In the short term, the third
tranche of the World Bank grant is expected to cover most of the procurement
of the major equipment. Additional funding will be required for technical
assistance, training, and the procurement of communication equipment and
basic sensors for water quality monitoring. This equipment is required
to enhance MED-HYCOS data and information collection and circulation, and
the creation of an interactive regional information infrastructure for
disseminating water related development information. This equipment will
include computers with modems capable of receiving the World Wide Web,
plus printers and fax machines.
This funding should be targeted
specifically at the interested non-EU partners, and is estimated at ECU
(b) Medium to Long Term
In the medium to long term
additional DCPs, sensors (especially for water quality) and communication
equipment will be required in the non-EU member countries, as well as further
training. In addition it is considered desirable to create additional Sub-regional
Centres to provide operational support on a sub-regional basis for the
sake of convenience and cost-effectiveness, in terms of travel distance
and to address specific sub-regional problems, notably where internationally
shared-waters are involved, as well as enhancing the capability of the
system and the sense of ownership by participating countries.
No real estimate can be
made at this stage, however a budget provision should be made at the appropriate
time to ensure continuity.
Benefits of the Project
The countries of the Mediterranean
region and the region as a whole are facing a number of problems such as:
fresh water scarcity, drought, desertification, flash floods, pollution,
water sharing, etc. The countries, through their representatives have expressed
the opinion, in the May 1995 meeting, in Montpellier, that struggling at
the national level only might not be enough to attain the socio-economic
objectives and that there is a need to put the national problems in the
regional perspective and therefore benefit from the added value provided
by a collaborative approach, as proposed by MED-HYCOS. The project will
therefore provide the countries and the region with tools to:
rationalize the use of water
resources in the region. A key factor in development and prevention of
water usage conflicts.
create a regional partnership
for the monitoring of water resources in quantity and quality for the benefit
of regional development and improved management of the Mediterranean Sea
and the Black Sea, and in particular for pollution control.
better understand the regional
hydrological phenomena and trends which require larger scale observation
modernize regions water resources
improve cooperation among the
regions national water agencies.
sustain research programs which
are demand-driven by regional development issues.
integrate water resources agencies
into the regions development decision making, thereby providing the opportunity
for integrated water resource development and management.
promote and facilitate the standardization
of hydrological measurements and regional compatibility among national
promote and facilitate the real
time circulation of water and environment data throughout the region.