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Report n°3

Training course for the installation,
operation and maintenance of DCPs

First meeting of the RTF 1

Toulouse - Montpellier,
September 23th to October 4th, 1996
(Rapport en anglais)

SUMMARY

  • ANNEX 1 : Presentation from Morocco - Mr BEN BOUZIANE
  • ANNEX 2 : Presentation from Algeria - Mr CHARIKHI
  • ANNEX 3 : Presentation from Tunisia - Mr NASRALLAH
  • ANNEX 4 : Presentation from Israel - Mr SCHUMACHER
  • ANNEX 5 : Presentation from Jordan - Mr AL NSOUR
  • ANNEX 6 : Presentation from Lebanon - Mr YOUNAN
  • ANNEX 7 : Presentation from Turkey - Mr SEZEN
  • ANNEX 8 : Presentation from Ukraine - Mr VODOLASKOV
  • ANNEX 9 : Presentation from Romania - Mr LUCASCHI
  • ANNEX 10 : Presentation from Bulgaria - Mr GAYTANDJIEV
  • ANNEX 11 : Presentation from Macedonia - Mr MILEVSKI
  • ANNEX 12 : Presentation from Croatia - Mr SMALCELJ
  • ANNEX 13 : Presentation from Albania - MR HASHORVA
  • ANNEX 14 : Presentation from Malta - Mr GRECH
  • ANNEX 15 : Presentation from Italy - Mr DI GIANNANTONIO
  • ANNEX 16 : Presentation from Spain - Mr ALVAREZ-FERNANDEZ
  • ANNEX 17 : DAY TRIP TO NIMES
  • ANNEX 18 : Presentation from France - MM CREPIN, TAILHAN and BENECH


RTF 1 Meeting
Time table from September 24th to October 9th,1996
The training course in Toulouse was provided into two groups of trainees
 

MONDAY, SEPTEMBER 23rd, 1996

09h40 : Welcome of participants in CEIS-TM building in Toulouse
10h40 : Presentation of CEIS-TM, organisation of the SIRIUS site,
Cospas/Sarsat Activity, SAR stations/Distress beacons.
14h00 : METEOSAT training (Satellites, GTS,...)

TUESDAY, SEPTEMBER 24th, 1996

09h00 : DCP installation
14h00 : METEOSAT training

WEDNESDAY, SEPTEMBER 25th, 1996

09h00 : METEOSAT practice
14h00 : DCP operation

THURSDAY, SEPTEMBER 26th, 1996

09h00 : DCP operation
14h00 : Data processing

FRIDAY, SEPTEMBER 27th, 1996

09h00 : Software utilisation
14h00 : Presentation of new products

SATURDAY, SEPTEMBER 28th, 1996

11h25 : Welcome of participants in Montpellier railway station
Transfer to the Hotel

SUNDAY, SEPTEMBER 29th, 1996 : DAY TRIP organised by IRD (ORSTOM)

10h00 : Departure form the Hotel
13h00 : Lunch in Marseillan
18h00 : Back to Montpellier

MONDAY, SEPTEMBER 30th

09h00-11h00 : Presentation of the MED-HYCOS programme (Mr M. MORELL) 
  • Institutional aspects 
  • Organisation and implementation 
  • Funding 
  • Cooperation network 
  • Support to the national hydrological services 
  • Advertising 
11h00-11h25 : Coffee break
11h25-12h00 : Feedback of the training course at CEIS-TM in Toulouse
12h00-13h25 : Lunch break
13h40-14h00 : Allocution from Morocco (Mr BEN BOUZIANE)
14h00-14h40 : Allocution from Algeria (Mr CHARIKHI)
14h40-15h00 : Allocution from Tunisia (Mr NASRALLAH)
15h00-15h25 : Coffee break
15h25-15h45 : Allocution from Israel (Mr SCHUMACHER)
15h45-16h25 : Allocution from Jordan (Mr AL NSOUR)
16h25-16h45 : Allocution from Lebanon (Mr YOUNAN)
16h45-17h25 : Allocution from Turkey (Mr SEZEN)

TUESDAY, OCTOBER 1st, 1996

09h00-09h40 : Allocution from Ukraine (Mr VODOLASKOV)
09h40-10h00 : Allocution from Romania (Mr LUCASCHI)
10h00-10h25 : Coffee break
10h25-10h45 : Allocution from Bulgaria (Mr GAYTANDJIEV)
10h45-11h25 : Allocution from Macedonia (Mr MILEVSKI)
11h25-11h45 : Allocution from Croatia (Mr SMALCELJ)
12h00-13h00 : Lunch break
13h40-14h00 : Allocution from Albania (Mr HASHORVA)
14h00-14h40 : Allocution from Malta (Mr GRECH)
14h40-15h00 : Allocution from Italy (Mr DI GIANNANTONNIO)
15h00-15h40 : Allocution from Spain (Mr ALVAREZ FERNANDEZ)
15h40-15h45 : Coffee break
15h45-16h25 : Overall synthesis of allocutions (30/09 and 1/10)

WEDNESDAY, OCTOBER 2nd, 1996

08h00 : Departure from the ORSTOM Centre in Montpellier
09h40-12h00 : Visit of the Centre de Prévisions de Crues (Flood Forecasting Center) at DDE in Nîmes
12h00-13h40 : Lunch break
14h40-16h40 : Visit of the Centre Départemental de Météo-France (Districal Meteo-France Center)
Visit of the Site Radar Pluie du réseau ARAMIS (Rainfall Radar Site of ARAMIS network)
18h00 : Back to Montpellier

THURSDAY, OCTOBER 3rd, 1996

09h00-09h40 : Allocution from France (Mr CREPIN - DIREN Montpellier)
09h40-12h00 : Synthesis meeting on topic "System for data collection" 
  • Selection of the sites 
  • DCP Implementation 
  • Sensors 
  • Data storage 
  • Remote monitoring and reception of information 
  • Operating DCP in the countries (schedule, training, hot line,...) 
12h25-13h40 : Lunch break
13h45-17h40 : Brainstorming about the following topics : 
  • Constitution of the data base 
  • Spreading information 
  • Derived products 
  • Constitution of a regional task force "Technology" 

FRIDAY, OCTOBER 4th, 1996

09h00-12h00 : Synthesis of the previous round tables
12h25-13h40 : Lunch break
14h00-16h00 : Conclusion
16h40 : Closing cocktail

MONDAY, TUESDAY, WEDNESDAY, OCTOBER 7, 8, 9, 1996

Preparation of a synthesis and redaction of the conclusive document with the participation of Mr CHARIKHI (Algeria), Mr LUCASCHI (Romania), Mr MORELL (PRC) and Mrs PERRAUD-RIVAL (PRC).

Report

1.1 The main objective of the training course organised in Toulouse from September 23rd to 27th, 1996 was to train participants in the installation, operation and maintenance of DCPs.
1.2 During the second week organised in Montpellier from September 30th to October 4th 1996, all the participants gave a presentation on their hydrological service structures with special reference to their equipment and their observation network structures and also the difficulties they have to face in their activities.
1.3 In spite of the short preparation time for the training course, all the members of the invited countries did their best to be represented throughout the training period.
These meetings facilitated exchanges of points of view on almost all the aspects of the programme. The statements and recommendations presented below are a summary of the discussions.

Brief description of the MED-HYCOS programme

2.1 The MED-HYCOS programme was initiated at the scientific and technical meeting on May 17-19, 1995. Representatives from WMO, WORLD BANK, participating countries and interested organisations attended. It was decided that ORSTOM (Institut Français de Recherche Scientifique pour le Développement en Coopération) would host the PRC (Pilot Regional Center) for the first three years of the starting phase of the programme (May 1995 - May 1998).
2.2 The programme's main aim is to install, in Mediterranean countries, 150 data collection platforms (DCPs) equipped with intelligent sensors and using the METEOSAT transmission system. This network will allow the continous measurement of water discharges, some water quality and meteorological parameters.
This information will be collected in real time or near real time by the countries and will feed a Regional Data Base (RDB). A data dissemination system will link together the PRC, the national agencies from participating countries and other concerned regional and international data banks. Data exchanges between the countries and data input to the Regional Data Base should be subject to formal agreements between the participating countries. The PRC is to make proposals on this subject.
2.3 Participating countries will thus have the possibility of dealing with their national problems in a regional context, especially in the case of common shared resources. The programme will also allow a better evaluation of the impact of environmental and meteorological changes on available surface water. Furthermore, this programme will improve knowledge of the rate of accretion and renewal of the water bearing bed.
2.4 The PRC is supported by the Initial Coordinating Group (ICG) composed of seven countries, namely Bulgaria, Spain, France, Italy, Malta, Romania and Tunisia - and four organisations, namely FRIEND-AMHY, MEDIAS-FRANCE, ORSTOM and VERSEAU. The PRC leads the programme's activities under the authority of the Regional Cooperation Group (RCG) consisting of country and international organisation representatives. The RCG is responsible for the strategic, technical and operational coordination of the programme.
2.5 Countries will contribute to the success of the programme, giving their support in the fields in which their experience and competence are best established.
2.6 Immediate objectives as presented in the meeting report from March 1996 of the ICG are :
- objective 1 : installation of a network of DCP equipped with multisensors (PRC),
- objective 2 : development and implementation of the Regional Data base (PRC),
- objective 3 : assistance to national hydrological services and networks (PRC),
- objective 4 : creation of an information infrastructure to facilitate communication (PRC),
- objective 5 : implementation of a regional telecommunication network (WMO).
2.7 At first the RPC concentrated its activity on formulating proposals for the RCG and the WMO (the executive agency) concerning technical specifications for the DCP. The invitation of tender initiated by WMO led to the choice of the DCP type PM46 manufactured by CEIS-TM Toulouse, France. The first 20 DCPs were delivered in July 1996 and some of them are to be installed by the end of 1996 in the countries involved. The first training period organised focused on the following subject : "Installation, operation and maintenance of the DCPs".

Feed-back from the training period in Toulouse

3.1 The trainees gave a positive appreciation about the week spent in Toulouse.The training course was organised in very satisfactory conditions despite the fact that the manufacturer had to face a larger than expected number of participants (16 instead of 10).
3.2 The educational backgrounds and the qualifications of the participants were varied.
3.3 Most of the participants should have participated in a complete installation and setting in operation of a DCP. It was noted that the use of the operating software was not sufficiently studied. Little information was delivered concerning the retrieval of collected data.
3.4 Furthermore, the training concerning DCP maintenance was found to be incomplete.

DCP technical conception

4.1 Concerning the DCP which are to be installed, all the participants agreed to preserve the adding capacity of the PM46 sensors.
4.2 Participants asked PRC to provide a wide selection of environmental parameter measuring sensors which could be used with the DCP.
4.3 The possibility of adapting Meteosat coders and transmitters to existing automatic data collection platforms already operating in the countries involved should be studied.

DCP Operation

6.1 It must be possible to avoid the necessity of sending back to Toulouse the EEPROM when adding a new sensor. The manufacturer will have to modify the operating software in order to add new sensors in the field.
6.2 The programming of the DCP operation must be made in the field or in the office by means of the memory card or other means.

Data transmission

7.1 The time step between messages is judged too long for the use of the countries which have to face flash floods (Maghreb countries). Most of the countries wish to have access to an alarm channel for flood predictions in the future.

Data retrieval

8.1 Some countries have their meteorological and hydrological services grouped in the same organisation, such as Albania, Macedonia, Croatia, Romania, Bulgaria and Ukraine. The other countries have at best collaborative agreements between both structures.
8.2 After the installation of the DCPs, each country must receive directly the information transmitted by means of the GTS in order to facilitate, using the advice of the WMO, the collaboration between hydrological and meteorological services in the countries where they are separated. If this is not possible, the use of a dedicated direct reception station is highly recommended.
8.3 The solutions for receiving information from DCP by Meteosat Image receiving stations or MDD stations must be studied. Mr Ilir HASHORVA from Albania proposes for Albania and countries which do not have other means of receiving real time data from DCPs the following formula : "the same funds, the same amount of money, a smaller number of DCP and one MDR station for each country".
8.4 It is recommended that the connexion of each service to the Internet network should be encouraged. This is imperative to ensure the speed and the efficiency of data exchanges between countries. Each representative has to evaluate the local opportunities for getting an Internet connection in his/her country. Assessment missions may be planned if required with the support of WMO.
8.5 The participating countries are asked to send to the PRC all information that could be presented in the Med-Hycos server (service presentation, station characteristics, maps, pictures, daily discharges,...).
8.6 We remind the participants that a Med-Hycos forum was created several months ago. Its address is medhycos@orstom.fr. In order to subscribe a simple request has to be addressed to the PRC.

DCP maintenance

9.1  The training course in Toulouse is not sufficient to allow some countries to assume the maintenance of the DCP and to avoid a systematic sending back of certain parts to the manufacturer. If needed, a complementary maintenance training course in collaboration with the manufacturer or the PRC should be considered.
9.2 The guarantee period of the DCP is 12 months from installation. It is decided that the PRC will be the correspondant for the participating countries concerning any equipment malfunctioning after the guarantee period. The PRC will assume rapid communication between the country involved and the manufacturer.
9.3 Spare parts are already available at the PRC. In the future, it is planned to send some spare parts to the countries involved in the maintenance working group.
9.4 For some countries it might be difficult to assume maintenance costs. Some special arrangements must be taken for countries which face financial difficulties.
9.5 Mr Ilir HASHORVA from Albania would like to emphasise the following points :
"In order to maintain a sophisticated equipement, like DCP stations, four factors are required :
- the skill of the maintenance personnel;
- the full knowledge and all maintenance documentation including detailed electrical diagrams with respective explanation;
- the maintenance specialised laboratory;
- spare parts."
He also declares that "the creation of a small team (two or three persons) made of technicians from the factory (CEIS-TM), included in the framework of the PRC and being responsible by very fixed regulation. This team would monitor and maintain the whole system for at least 10 years, free of charge for eligible countries, solving by phone or other remote means problems of low level maintenance."

DCP Shipping conditions

10.1 In order to receive the DCP it is necessary to fulfill the following conditions :
- signature of the Project Document by the government authority;
- to get one Eutmetsat station number per DCP;
- to have attended the training course organised in Toulouse or to be organised for the other countries;
- to have sent to the RPC all information concerning the custom rules, contacting the UNDP representative, in order to avoid the payment of custom taxes and to be aware of the local rules to import sensitive equipment. It is reminded that WMO shall be responsible for the procurement and shipping of the equipment
10.2 Concerning the Project Document, some countries remarked that the mention "draft" on the front page may represent an obstacle to the signature of the document.

Composition and functioning of the RTF1

12.1 The extent and the diversity of the proposed activities justify the objective that the RTF1 should be an open group, enabling the participation of all the countries involved in the programme. 
12.2 For efficiency purposes, it was decided that the ones which have the necessary competence and strong motivation should be involved in each activity within the immediate objective 1. The working groups will be set up according to the collective or specific activity to be carried out.
12.3 It is recomended, in order to organise these activities, that procedures which permit speed on-site intervention be set up. Similarly the organisation of meetings in the participating countries and punctual mission between the countries shall be established.
12.4 It is at present premature to propose the setting up of subregional centres. Their geographical location will depend on the results and the experience acquired during the setting up of the activities over the coming months.
12.5 The country representatives insist on the necessity for the PRC to be as "free" as possible in order to set up efficiently the activities associated with the project, especially those connected to the immediate objective 1.
12.6 National representatives will be interested to benefit from the Black Sea countries' expertise, which should continue to play an important part in the programme.

Conclusion

This first meeting of the national representatives included in the RTF 1 was very profitable. In particular, it made it possible to achieve the first objective of the RTF1, which was the training of the participants in the installation, operation and maintenance of DCPs.

Nevertheless, some activities will be reviewed in order to complement this training course and allow the non-represented countries to acquire similar skills.

Exchanges between the participants have demonstrated the diversity of needs in the different countries involved and it has already been possible to plan collaborations in fields covering data collection to the elaboration of validated data.

The success of the programme will depend on its achievements in grouping together all the different competences. This will depend on the adaptable and fast intervention of the groups concerned.


RTFs contribution - october 9th, 1996

  Eligibles RTF 1 RTF 2 RTF 3 RTF 4 Internet Eumetsat Signature of the project document
Albania   1 3 2 4      
Algeria   1 2       Y  
Bosnia           Y    
Bulgaria   1 2 3 4 Y Y Y
Cyprus   4 2 1 3     Y
Croatia   1       Y Y Y
Egypt                
Spain N 1   2   Y    
France N              
Greece N              
Israel   1           Y
Italia N 1 2 4 3      
Jordan   1 2 3 4     Y
Lebanon   1            
Macedonia   1 2 3 4      
Malta   1       Y    
Morocco   1 2 3 4     Y
Palestine           Y    
Portugal N              
Slovenia   4 1 3 2 Y Y  
Syria                
Tunisia   1 2       Y Y
Turkey   1 2     Y Y  
Yougoslavia   2 3 1 4      
Georgia N 1 2 3 4 Y    
Moldavia N              
Romania N 1 2 3 4 Y    
Russia N              
Ukraine N 1 2 (3) (4) Y    

The countries in bold meet the DCP installation conditions


Participants to the training session "Installation, operation and maintenance of DCP"
Toulouse, september 23-27,1996 (CEIS-TM)
Montpellier, september 30 - october 4,1996 (PRC)

NAME
TITLE
ORGANISATION
ADDRESS
PHONE
FAX
E-MAIL
José Manuel ALVAREZ FERNANDEZ Jefe de Seccion de Estadisticas y Aforos Ministerio de Medio Ambiente DGOH y CA Servicios de Recursos Hidricos - nuevos ministerios - Paseo de la Castellana MADRID ESPANA 34-1-5977605 34-1-5978551 moptma06@sarenet.es
Sandro DI GIANNANTONIO chef technique Servizio idrografico e mareografico Nazionale Largo dei Frentani PESCARA - ITALIA 085-60919
085-61119
39-6-4957945  
Angel GRECH Groundwater operations manager Water Services corporation Qormi road - luqa LQA05 MALTA 356-234515
356-25999372
356-25999370 ariolo@maltanet.omnes.net
Ilir HASHORVA Chief of the laboratory service Institute of hydrometeorology Rruga Durrësit, 219 Tirana - ALBANIE 355-4223518 355-4223518  
Ivan SMALCELJ Leader of the electronic laboratory Meteorological and hydrological service 10 000 Zagreb GRIC 3 CROATIE 385-1-4565601 385-1-278703  
Josif MILEVSKI Chief of Hydrology department Republic Hydrometeorological Institute of Macedonia Street Skupi bb 91000 SKOPJE Republic of MACEDONIA 389-91-362572 389-91-361193  
Dimiter GAYTANDJIEV Head of department "Instruments and Automation of the Hydro-meteorological Observations" National Institute of Meteorology and Hydrology 66 Tsarigradsko chaussee - 1784 - Sofia BULGARIA 35-92-722361
35-92-9733578
35-92-9733569 dobri@forecast.rthsf.meteo.bg
Bogdan LUCASCHI Electronic engineer National Institute of meteorology and hydrology 97, Bucaresti - Pioiesti - 71552 Bucharest ROMANIA 40-1-3129842 40-1-3129843 liliana@meteo.inmh.ro
Valeri P.VODOLASKOV Head of international department State Committee of Ukraine for Hydrometeorology 6, Zolotovoritska Street - 34 Kyiv - 252601 - UKRAINE 380-44-2219392 380-44-2291888 vodolaskov@meteo.freenet.kiev.ua
Nurullah SEZEN Hydrologist, meteorological Engineer Ministry of Energy and Natural Resources
General Directorate of State Hydraulic Works (DSI)
Yucetepe 06100 ANKARA - TURQUIE 90-312-4183406
90-312-4183420
90-312-4171378 dsigmep@servis.net.tr
Issa AL NSOUR Head of the Surface Water Monitoring Division Ministry of Water and Irrigation
Water Authority
Surface Water Monitoring
PO BOX 2412 AMMAN JORDAN 962-6-680100 962-6-679143
962-6-680871
 
Robert YOUNAN Assistant Ingenieur au Service Hydrologie Office National du Litani Beirut - Bir Hassan 961-1-825431 961-1-449639  
Yakov SCHUMACHER Hydrological Engineer Hydrological Service - Hydrometry department Tel Aviv 61570 Po Box 57081 ISRAEL 972-3-5618685 972-3-5616953  
Salem NASRALLAH Ingénieur Hydrologue Ministère de l'Agriculture
Direction Générale des Ressources en Eau
43, rue de la Manoubia 1008 Montfleury TUNIS TUNISIE 216-1-514782 216-1-391549  
Lotfi CHARIKHI Ingénieur Hydrologue Service Réseau Hydroclimatologique Agence Nationale de Ressources Hydrauliques Avenue Mahammedi - Bir Mourad Rais - ALGER ALGERIE 213-2-542732 213-2-542543
213-2-542542
 
Abderafia BENBOUZAIANE Ingénieur d'étude - Hydrologue Direction Générale de l'Hydraulique Rue Hassan Ben Chekroun Rabat Agdal RABAT MAROC 212-7-778727
212-7-779027
212-7-776081  
Daniel CREPIN   DIREN - SEMA 30, rue Jules Guesde 34184 Montpellier Cedex FRANCE 33-04-67456030 33-04-67756160  
Jacques TAILHAN   DIREN - SEMA  
Claude BENECH   DDAF 19, avenue de Grande Bretagne 66025 Perpignan Cedex FRANCE 33-04-68519500 33-04-68519595  
Marc MORELL Coordinateur du Projet Med-Hycos ORSTOM 911, avenue Agropolis
BP 5045
34032 Montpellier Cedex 1
FRANCE
33-04-67416225 33-04-67411806 morell@orstom.rio.net
Jacques COLOMBANI Directeur de Recherche ORSTOM 33-04-67636422 colomban@orstom.rio.net
François CHEVENET Ingénieur de Recherche ORSTOM 33-04-67416254 chevenet@orstom.rio.net
Pierre MARCHAND Ingénieur d'Etude ORSTOM 33-04-67636421 marchand@orstom.rio.net
Bernard THEBE Ingénieur d'Etude ORSTOM 33-04-67416245 thebe@orstom.rio.net
Robert C. GOUYET Chargé de Recherche ORSTOM 33-04-67636420 gouyet@orstom.rio.net
Patrick RAOUS Ingénieur de Recherche ORSTOM 33-04-67416254 raous@orstom.rio.net
Claudine DIEULIN Technicienne de Recherche ORSTOM 33-04-67416230 dieulin@orstom.rio.net
Manuelle PERRAUD-RIVAL Secrétaire administrative ORSTOM 33-04-67416224 perraudm@orstom.rio.net

List of documents delivered to the trainees

TOULOUSE :

  • - Instructions for operation and maintenance of PM46 station - 1st level (55p, French and English)
  • - Meteosat transmitter type BM 18/19 - instructions for operation (80p)
  • - Kit GPS for Meteosat transmitter type BM 18/19 - instructions for operation (18p)
  • - Mounting/Installation of the hydrological tower
  • - DY88 Météosat DCP Directional Antenna - instructions for operation.
  • - CREX A character form for the representation and exchange of data.
  • - Architecture - Software presentation
  • - Précis Mécanique - Rainfall recorder
  • - Platinium sensor for temperature measurement
  • - Floating gauge CCI V10
  • - Diskette with the programme for time routing of the Meteosat antenna and software which permit to retrieve data on PC using the drive of the memory card.

MONTPELLIER :

  • - The Project Document (English-French)
  • - The Report of the Initial Coordinating Group - March 1996
  • - Software to process hydrometrical data - Hydrom 3
  • - Software to process rainfall - Pluviom 2
  • - Diskette with the Project Document, the Med-Hycos logo, the Med-Hycos DCP poster, the presentation programme poster.